February 14, 2007

 

 

The Roscommon County Board of Commissioner’s met on Wednesday, February 14, 2007 for a regular meeting.  Chairman Mead called the meeting to order at 10:00 A.M.

 

Roll call:  Nellist, Mead, Smolarz, Milburn, Souder.

 

The Pledge of Allegiance was recited.

 

Also Present:  Paul Marcotte;  Bill Ancel;  Patti Dombrowski;  Lois Byrd, Higgins Lake Roscommon Chamber of Commerce;  Herb Weatherly;  Glenn Schicker, H.L. Resorter;

Fran Staley, Sheriff;  Steve LeMire, Lt. Sheriff’s Dept.;  John Bawol, E-911;  Rick Meeks; Russell Kidd, M.S.U.;

 

            1.         Moved by Nellist, seconded by Souder to approve the agenda as amended

                        with removal of motions 1 and 5.  On roll call:  Ayes:  Milburn, Smolarz,

                        Mead, Souder, Nellist.  Nays:  None.  Motion carried.

 

            2.         Moved by Souder, seconded by Nellist to approve minutes from January

                        4, 10th, and 24, 2007 as presented.  On roll call:  Ayes:  Smolarz, Mead,

                        Milburn, Nellist, Souder.  Nays:   None.  Motion carried.

 

            3.         Moved by Nellist, seconded by Souder to approve Class A Bills totaling

                        $1,666,458.65.  On roll call:  Ayes:  Mead, Smolarz, Milburn, Souder,

                        Nellist.  Nays:  None.  Motion carried.

 

            4.         Moved by Smolarz, seconded by Nellist to approve Claims and Accounts

                        totaling $174,072.24.  On roll call:  Ayes:  Milburn, Souder, Nellist,

                        Mead, Smolarz.  Nays:  None.  Motion carried.

 

Controller’s Report.

Increase bidding amount and process followed on bidding;  Looking into

Official Board Rules;  Welfare Fraud  - Prosecutor can use these fund and need to

move to a special fund;  Audit for 2006 has begun;  POAM Contract and Cadillac

Insurance on-line program.

 

            5.         Moved by Milburn, seconded by Souder to approve Treasurer’s report

                        dated January 31, 2007 as presented.  On roll call:  Ayes:  Nellist, Mead,

                        Smolarz, Souder, Milburn.  Nays:  None.  Motion carried.

 

Correspondence.

            A.        John Bawol, Emergency Management.

                        Re:  Fiscal Agent for Region 7.

            B.         John Bawol, Emergency Management.

                        Re:  Assistant Emergency Manager.

            C.        Greg Paffhouse, Community Mental Health.

                        Re:  Lawsuit.

            D.        Michigan Public Service Commission.

                        Re:  MichCon Gas – Public Hearing.

            E.         Peter Cohl, Cohl, Stoker, Toskey & McGlinchey.

                        Re:  Expansion of Road Commission Update.

            F.         Leonard Dixon, Director Bureau of Juvenile Justice.

                        Re:  Child Care Fund approved.

            G.        Peter Cohl, Cohl, Stoker, Toskey & McGlinchey.        

                        Re:  New Law on Board of Canvassers.

 

Review of Monthly Reports:  Juvenile Detention;  Sheriff’s activity report.  Jail activity; and E-911.

 

Commissioner’s Report.

Souder – Attended meeting for Huron Pines Forest Management for 2006 and plans for 2007.  Meeting with M-Dot will be held on Wednesday, February 21, 2007 regarding reducing lanes on M-18 at the Denton Township Hall.

Milburn – Thanked Chairman for his appointment to the Second Chance Academy Board.  He attended the MAC Conference and brought back numerous pamphlets  regarding GTE energy,  Retiring Health costs, etc.

 

Public Comment

Rebecca Ragan spoke regarding equalization service charges and thanked Ron Eno for his assistance in the changeover to her new program.

Bill Ancel spoke regarding recycling DEQ funding for scrap clean-up. He also invited the board to the Mental Health Board of Directors Meeting being held in Grayling, on Thursday, February 15, 2007.

 

            6.         Moved by Nellist, seconded by Milburn  to approve Resolution in regards

                        to Grand Traverse County being appointed as the fiscal agent for the

                        Region 7 Homeland Security Planning Board as presented and authorize

                        Chairman, Larry D. Mead to sign any necessary documentation. 

                       

RESOLUTION OF THE ROSCOMMON COUNTY

BOARD OF COMMISSIONER’S

 

                        WHEREAS, pursuant to the State of Michigan Emergency Management

                        Act 390 of 1976, amended by Act 132, 2002, Section 30.407a, subsection

                        7.a4(b) and 7.a4(k),the County is part of the Region 7 Homeland Security

                        Planning Board; and

 

                        WHEREAS, the purpose of the Board is to enhance regional preparedness

                        for an emergency within the County and Region 7 as a whole; and

                       

                        WHEREAS,  Grand Travers County, as part of the Region 7 Board, has

                        agreed to act as fiscal agent for the Board; and

 

                        WHEREAS, as fiscal agent, Grand Traverse County is, under the rules of

                        the Board, responsible for making purchases using state, federal and local

                        grant money and, according to the rules, “will be held responsible” for

                        equipment purchased without submission of Eligibility Conformation

                        forms that is determined to be ineligible by the Department of Homeland

                        Security, state or federal, even where that purchase has been authorized by

                        Region 7 Board; and

 

                        WHEREAS, the Homeland Security Grant Agreement signed between

                        Grand Traverse County and the Michigan Department of State Police

                        provides that final determination on how funds awarded by the grant

                        agreement will be spent will be decided by the Homeland Security

                        Region 7 Board, not Grand Traverse County; and

 

                        WHEREAS, Grand Traverse County is willing to act as fiscal agent only

                        if the other 16 Counties comprising the Region 7 Board are willing to

                        agree to hold harmless and indemnify Grand Traverse County in the

                        event an expenditure approved by the Region 7 Board is later determined

                        to be ineligible for reimbursement under the rules of a state, federal or

                        local grant; and

 

                        WHEREAS, it is beneficial to both the County and the Region 7 Board

                        to have Grand Traverse County act as fiscal agent for the Board, and

                        fair to indemnify and hold harmless Grand Traverse County where a

                        purchase is authorized by the Region 7 Board but later determined

                        ineligible for grant reimbursement;

 

                        NOW, THEREFORE, BE IT RESOLVED BY THIS BOARD OF

                        COMMISSIONERS THAT, the County agrees to indemnify and

                        hold harmless Grand Traverse County, acting as fiscal agent for the

                        Region 7 Board, for expenditures approved by the Region 7 Board

                        should that expenditure later be determined by some state, federal or

                        local agency to be ineligible for reimbursement under the terms of a

                        grant.

 

                        THIS RESOLUTION SHALL BECOME EFFECTIVE ONLY UPON

                        THE FINAL DATE OF PASSAGE OF A SIMILAR RESOLUTION

                        BY EACH OF THE COUNTIES COMPRISING THE REGION 7

                        BOARD, WITH THE EXCEPTION OF GRAND TRAVERSE

                        COUNTY.

 

                        On roll call:  Ayes:  Souder, Smolarz, Mead, Milburn, Nellist.

                        Nays:  None.  Motion carried.

 

            7.         Moved by Mead, seconded by Nellist to reappoint Gerald McCormick,

                        Joan Murphy, Virginia Otto, Nancy Walsh and Sally Terwilliger to the

                        Roscommon County Housing Advisory Board for a two (2) year term

                        ending December 31, 2008.  On roll call:  Ayes:  Smolarz, Milburn,

                        Souder, Nellist, Mead.  Nays:  None.  Motion carried.

 

            8.         Moved by Nellist, seconded by Smolarz to approve the attached rate

                        schedule for equalization services as presented.

 

Roscommon County Equalization Department

Cost of Services Options.

 

                        In order to be fiscally responsible and plan for supplies to ensure the

                        smooth operation of the Roscommon County Equalization Department

                        we have established the following options for services:

 

                        _____ Option 1:  Full Service – Assessment roll and tax roll maintenance,

                                                     including but not limited to:

 

                        -   daily assistance as needed to assessors/treasurers with assessment and

                             tax roll maintenance

                        -   necessary updating of mapping and digital data associated with parcel

                            splits and combinations;

                        -   processing and copying of deeds, names, addresses, etc;

                        -   verification of legal descriptions on deeds (description describes same

                             parcel as on assessment roll);

                        -   printing of assessment and tax rolls, Notice of Assessment Increase,

                             tax bills, special assessment rolls, HOPRE rolls, transfer rolls, etc.;

                        -   folding and stuffing of winter tax bills and assessment change notices

                             for mailing;

                        -   providing information to mortgage and appraisal companies;

                        -   printing, folding and stuffing of personal property statements;

                        _____Option 2:  Full Service with the exception of calculating, printing,

                                                    folding or stuffing of winter tax bills and the printing

                                                    of winter tax rolls.  

                        _____Option 3:  Full Service with the exception of items listed in Option

                                                    2 and the exception of calculating, printing, folding and

                                                    stuffing of assessment change notices and the printing of

                                                    assessment rolls, special assessment rolls and personal

                                                     property statements.

                        _____Option 4:   No Service – Township Assessor and Treasurer assume

                                                     all the daily functions pertaining to both the assessment

                                                     and tax administration, including but not limited to all

                                                     roll maintenance, printing, mailing, etc.  Equalization

                                                     Department will function according to the statutory

                                                     responsibilities only.  Additional documents or services

                                                     will be charged at posted rates.

                        COST:           

                        Option 1.............................. $1.50/parcel

                        Option 2………………….. $1.25/parcel

                        Option 3………………….. $1.00/parcel

                        Option 4………………….. $0.00/parcel

 

                        The service cycle runs from April 1 through March 31.  Billing is done

                        in arrears.

 

                        On roll call:  Ayes:  Souder, Milburn, Mead, Smolarz, Nellist.  Nays:

                        None.  Motion carried.

 

            9.         Moved by Smolarz, seconded by Milburn to allow County Controller to

                        set up Welfare Fraud as a Special Fund (267) and move all reserved funds

                        from General Fund.  On roll call:  Ayes:  Nellist, Mead, Souder, Milburn,

                        Smolarz.  Nays:  None.  Motion carried.

 

            10.       Moved by Nellist, seconded by Souder to award Security bid for the new

                        Courthouse Facility to Midstate Security to furnish and install the security

                        system in the amount of $89,747.00 and authorize Chairman, Larry D.

                        Mead to sign necessary documentation.  On roll call:  Ayes:  Smolarz,

                        Milburn, Souder, Mead, Nellist.  Nays:  None.  Motion carried.

 

            11.       Moved by Souder, seconded by Smolarz to adjourn meeting.  On roll call:

                        Ayes:  Nellist, Mead, Smolarz, Milburn, Souder.  Nays:  None.  Motion

                        carried.

 

Meeting adjourned at 11:00 A.M.

 

 

______________________________            ______________________________

Larry D. Mead, Chairman                                 Ann M. Bonk, County Clerk