The Roscommon Board of Commissioner’s met on
Roll Call: Nellist, Mead, Smolarz, Milburn, Pacella.
The Pledge of Allegiance was recited.
Also Present: Lois Byrd, Higgins Lake Roscommon Chamber of Commerce; Herb Weatherly, Carol Quirk, Juvenile Detention Ctr.; Bill Ancel, Roscommon Twp.; Glenn Schicker, H.L. Resorter; April Ochoa, Candidate, Dist. 1; Jim White; Deryl Brown; Steve LeMire, Sheriff’s Dept.; Joe Faino, Candidate Dist. 5; Lowell Souder, Candidate Dist. 5; Carolyn Kruger, Denton Twp.; Pat Marshall, Housing Director; Fran Staley, Sheriff; Nancy Latham, Coor; Rick Meeks,
H.L.P.O.A.; Pam Stephan, Candidate Dist. 5; Larry Huebner, Pioneer; Matt Wing, Pioneer; Ron Gossman, Pioneer; Julie Peters, County Treasurer; Charlie Sullivan, Veterans; Marie Thompson, E-911;
1. Moved by Pacella, seconded by Milburn to approve the Agenda with added
motion #3. On roll call: Ayes: Nellist, Smolarz, Mead, Milburn, Pacella.
Nays: None. Motion carried.
2. Moved by Smolarz, seconded by Nellist to approve Treasurer’s report dated
Nellist, Smolarz. Nays: None. Motion carried.
Review of monthly reports: E-911 Monthly Statistics; Jail income for April.
Correspondence
A. Ned Wickes, American Legion Project.
Re: Progress report.
B. Amy Keusch, Property Analyst,
Re: Oil and Gas Lease Auction.
C. Jordon Lockmiller, Chairperson CMD Health Dept.
Re: Resolution regarding smoking in public area.
D. Steven LeMire, Jail Administrator
Re: Parking Issue/Construction Project.
Visitors
Nancy Latham, Oscoda Housing Department and Pat Marshall
3. Moved by Smolarz, seconded by Pacella to approve Resolution expressing
appreciation to Charles Sullivan for serving the Roscommon County Housing
Commission for serving the Roscommon County Housing Commission as
Program Inspector for the last 24 years as presented and authorize Larry D.
Mead, Chairman to sign.
RESOLUTION
WHEREAS, Charles Sullivan is a distinguished resident of Roscommon
County;
WHEREAS, Charles Sullivan has provided leadership and service as the
Program Inspector for the Roscommon
WHEREAS, Charles Sullivan has served the Roscommon County Housing
Commission for 24 years;
WHEREAS, Charles Sullivan has chosen to step down from his Program
Inspector position after his many years of service;
NOW, THEREFORE BE IT RESOLVED, that the
Board of Commissioners hereby expresses their appreciation to Charles
Sullivan for his many years of dedicated service provided to Roscommon
County and its citizens.
On roll call: Ayes: Milburn, Nellist, Mead, Smolarz, Pacella. Nays: None.
Motion carried.
4. Moved by Smolarz, seconded by Nellist to approve Resolution to make
Conditional Award of Construction Contract to Pioneer Construction,
Inc., the low bidder, for the base bid plus alternates number 1 through 6 in
the amount of $5,190,419.00 and authorize Larry D. Mead, Chairman to
sign necessary documentation.
WHEREAS, the
WHEREAS, in addition to the Base Bid, it is in the best interest of the County
to include Alternates No. 1 through 6 in the Project, as follows:
Alternate No. 1: Install 101 concrete security bollards on site Add $29,725.00
Alternate No. 2: Install porcelain tile on public corridor floors
lieu of vinyl composition tile Add $30,850.00
Alternate No. 3: Install porcelain tile wainscot on walls in
public corridors Add $28,306.00
Alternate No.4: Use solid surface countertop in Kitchen 911 Add $ 1,025.00
Alternate No.5: Use solid surface countertop in Passage 900 Add $ 513.00
Alternate No.6: Use tinted glass in Rooms 905, 906, 907 and 909 no change in cost
WHEREAS, the County has received the written recommendation of the Project
Architect, Wigen Tincknell Meyer & Associates, Inc. (the “Architect”), for the award
of the construction contract for the Project, which, together with the bid tabulations,
is attached hereto as Exhibit A, to Pioneer Construction, Inc., the low bidder, for the
Base Bid plus Alternates No. 1 through 6 in the amount of $5,190,419; and
WHEREAS, it is the intent of the County to finance part of the cost of the Project by
Installment Purchase Agreement in accordance with law.
NOW, THEREFORE, BE IT HEREBY RESOLVED AS FOLLOWS:
1. The construction contract for the Project is hereby awarded to Pioneer
Construction, Inc. (the “Contractor”) in the amount of $5,190,419 for
the Base Bid plus Alternates No. 1 through 6 in accordance with the
written recommendation of the Architect, subject to (a) the successful
sale and delivery of the Installment Purchase Agreement and (b) completion
of the Project within 310 calendar days from the date of the construction
contract, consistent with the Contractor’s bid.
2. The Architect is authorized and directed to execute and deliver on behalf of
the County to the Contractor a notice of award, provided that the notice of
award sets forth the conditions for award of the contract as stated in paragraph 1.
3. All resolutions and parts of resolutions in conflict herewith shall be and the same
are hereby rescinded.
On roll call: Ayes: Mead, Pacella, Nellist, Smolarz. Nays: Milburn. Motion
carried.
5. Moved by Nellist, seconded by Smolarz to approve Resolution to Award Sale
Agreement as presented and authorize Larry D. Mead, Chairman, Julie
Peters, Treasurer, Ann Bonk,
to sign any and all documentation needed to complete transaction. This
Resolution shall contain the terms of financing the construction of the
courthouse facility and the 911 Center.
STATE OF
RESOLUTION TO AWARD
INSTALLMENT PURCHASE AGREEMENT
WHEREAS, the
Section 11b of Act 156 of the Public Acts of Michigan of 1851, as amended
(“Act 156”), to purchase lands, property or equipment to be used for public
and county purposes, and to pay for such property in installments over the
lesser of a period of ten years or the useful life of such property; and
WHEREAS, the County proposes to purchase by construction a new courts and
911 Dispatch Facility comprising “lands, property or equipment” within the
meaning of Act 156 (the “Property”) from a contractor to be determined by a
competitive bid process (the “Vendor”); and
WHEREAS, the County Board of Commissioners on even date herewith adopted
a “Resolution to Make Conditional Award of Construction Contract” to award
the contract for construction of the Property to Pioneer Construction, Inc. as
Vendor, in the amount of $5,190,419; and
WHEREAS, the County Board of Commissioners on
a “Resolution to Authorize Purchase of Lands, Property or Equipment and the
Financing Thereof by Installment Purchase Agreement” to provide for the purchase
of the Property by installment purchase agreement in accordance with Act 156,
approved the form of the installment purchase agreement and authorized and
directed the County Equalization Director to obtain bids for the financing of the
Installment Purchase Agreement in the amount of $6,123,250; and
WHEREAS, the County Equalization Director was subsequently authorized to
increase the amount of the Installment Purchase Agreement subject to bids
from financial institutions to $6,500,000; and
WHEREAS, the County Equalization Director requested bids from financial
Institutions in accordance with Financing Specifications dated
(the “Financing Specifications”), a copy of which Financing Specifications are
on file with the
WHEREAS, in the Financing Specifications, the County reserved “the right to
increase or decrease the principal amount to be borrowed prior to closing to
conform to the purchase price of the property…;”and
WHEREAS,
time for opening bids for the purchase of the $6,500,000 Installment Purchase
Agreement (the “Installment Purchase Agreement”) of the County to finance the
purchase price of the Property; and
WHEREAS, the bids summarized on Exhibit A attached hereto were received, and
publicly
opened and read; and on file with
WHEREAS, based on the rate(s) of interest, the total interest cost and the
prepayment terms, the alternative bid of National City Municipal Finance, A
Division of National City Commercial Capital Corporation for 120 monthly level
debt service payments has been determined to be the proposal most favorable to
the County.
NOW, THEREFORE, BE IT HEREBY RESOLVED AS FOLLOWS:
1. The Financing Specifications used by the County Equalization Director to
request proposals for the Installment Purchase Agreement are hereby ratified and
approved.
2. The bid of National City Municipal Finance, A Division of National City
Commercial Capital Corporation for 120 monthly level debt service payments,
as above stated, is hereby accepted.
3. The Installment Purchase Agreement shall be issued in accordance with
the terms set forth in the County’s Resolution adopted on
the Financing Specifications, the bid accepted by the terms of this resolution and,
in addition, shall:
a. based upon the “Resolution to Make Conditional Award of Construction
contract,” the principal amount of the Installment Purchase Agreement shall be
reduced to, and the Installment Purchase Agreement be issued in the principal
amount of $5,190,000; and
b. bear interest from the date of the Installment Purchase Agreement (the
“Closing Date”) at the rate of 4.32% per annum in accordance with the bid
accepted by the terms of this resolution; and
c. mature in 120 monthly level debt payments of $53,339.15, with the
first payment due thirty days after the Closing Date, subsequent payments due,
on the same day of each month thereafter and with the final payment due on
the 10th anniversary of the Closing Date; and
d. be subject to prepayment on the following terms: the principal portion
of the Installment Purchase Agreement shall not be subject to prepayment prior
to the fifth annual anniversary of the Closing Date. On and after the fifth anniversary
of the Closing Date, the principal of the Installment Purchase Agreement may be
prepaid in whole only, without premium or penalty.
4. The County Treasurer is hereby designated as the Registrar for the Installment
Purchase Agreement.
5. The good faith check of the successful bidder in the amount of $65,000 shall
be applied towards the purchase price of the Installlment Purchase Agreement. The
good faith checks submitted by the unsuccessful bidders shall be returned to each
said bidder.
6. All resolutions and parts of resolutions in conflict herewith shall be and the
same are hereby rescinded.
On roll call: Ayes: Mead, Pacella, Smolarz, Nellist. Nays: Milburn. Motion
carried.
6. Moved by Smolarz, seconded by Nellist to approve resolution to accept
conveyance of property from the Roscommon County Building Authority
and other matter related thereto.
STATE OF
RESOLUTION TO ACCEPT CONVEYANCE OF
ROSCOMMON COUNTY BUILDING AUTHORITY
RELATED THERETO
WHEREAS, the Roscommon County Building Authority (the “Authority”), owns
certain real property located within the
described as the Southwesterly one-half of Block II (
rights in that portion of
the Resolution of Intent to Vacate Portions of
“Vacation Resolution”); and
WHEREAS, the
Courts and 911 Dispatch Facility (the “Project”) on portions of Blocks 12 and 16, as
well as portions of
by the Vacation Resolution; and
WHEREAS, the
Authority has an interest in that portion of
to the Southwesterly one-half of Block 11, Robinson’s Plat of the Village of
Roscommon,
V Vacation Resolution (the “Property”); and
WHEREAS, the County anticipates that the Authority will convey the Authority’s
interest in the property by quit claim deed to the County to facilitate the construction
of the Project; and
WHEREAS, the County and the Authority entered into a Lease Contract on October
1, 1996, for the remodeling of the County court house building and equipping and
furnishing that building to be used by the County (the “Lease Contract”); and
WHEREAS, the County proposes to construct and connect the Project to the existing
facilities that are the subject of the Lease Contract.
NOW, THEREFORE, BE IT HEREBY RESOLVED AS FOLLOWS:
1. At such time as the Authority conveys the Property by quit claim deed to the
County for the Project, the County accepts such conveyance.
2. The County Board of Commissioners hereby determines that the construction of
the Project and the connection of the Project to the existing facilities which are the
subject of the Lease Contract do not and will not impair or materially affect the
County’s obligations to the Authority under the terms of the Lease Contract including,
but not limited to, the County’s obligations to make lease payments to the Authority in
accordance with the Lease Contract.
3. The County hereby ratifies the Lease Contract and affirms the County’s obligations
to make such payments to the Authority under the terms of the Lease Contract.
4. All resolutions and parts of resolutions in conflict herewith shall be and the same
are hereby rescinded.
On roll call: Ayes: Pacella, Mead, Nellist, Smolarz. Nays: Milburn. Motion carried.
7. Moved by Milburn, seconded by Pacella to increase Remonumentation
revenues by $9,377.00 bringing total to $75,777.00 and increase
expenditures by $25,777.00 bringing total to $92,177.00. On roll call:
Ayes: Nellist, Mead, Smolarz, Pacella, Milburn. Nays: None. Motion
carried.
8. Moved by Pacella, seconded by Milburn to enter into the Northern Mutual
Aid Reciprocal Law Enforcement Agreement as presented and authorize
Larry D. Mead, Chairman to sign. On roll call: Ayes: Smolarz, Mead,
Nellist, Milburn, Pacella. Nays: None. Motion carried.
9. Moved by Mead, seconded by Nellist to spend up to an additional $6,000.00
of the money received from the
costs of moving the Ausable River Center Building if the DDA pays
$6,000.00 early. On roll call: Ayes: Smolarz, Pacella, Mead, Nellist. Nays:
Milburn. Motion carried.
10. Moved by Pacella, seconded by Milburn to authorize Ron Eno to accept or
reject any bid for the cargo container, which in their judgment is most
advantageous to the
Mead, Nellist, Milburn, Pacella. Nays: None. Motion carried.
11. Moved by Smolarz, seconded by Nellist to approve Resolution in regards to
imposing 2006 Summer Property Tax Levy Pursuant to PA357 of 2004 as
attached and authorize Larry D. Mead, Chairman and Ann M. Bonk, County
Clerk to sign.
RESOLUTION
Imposing 2006 Summer Property Tax Levy Pursuant to PA357 of 2004
WHEREAS,
Act, property taxes; and
WHEREAS, the General Property Tax Act has been amended by Public Act 357
of 2004, being MCL 211.44a to require all Michigan Counties to impose a
summer tax levy with the summer tax levies for 2005 and 2006 to be in the
amount of 1/3 and 2/3, respectively, of the total County allocated tax, with the
full amount of County allocated tax to be levied and collected as a summer tax
levy in 2007.
NOW THEREFORE BE IT RESOLVED, that pursuant to Public Act 357 of
2004, the
“Headlee” millage reduction fraction, or 2.4201 mills; and
BE IT FURTHER RESOLVED, that the Treasurer of each city, village and
township in
2/3 County allocated tax collections for 2006 in accordance with the provisions
of Public Act 357 of 2004; and
BE IT FURTHER RESOLVED, that this Resolution constitutes certification of
the levy of the County allocated tax and authorized collection of the County
allocated tax and authorized collection of the County allocated tax on July 1,
2006, at the rate of 2/3 of the amount allocated after application of the “Headlee”
millage reduction fraction , or 2.4201 mills; and
BE IT FURTHER RESOLVED, that the
this Resolution by first class mail to the Treasurer of each city, village and
township in
On roll call: Ayes: Pacella, Milburn, Mead, Nellist, Smolarz. Nays: None.
Motion carried.
12. Moved by Smolarz, seconded by Milburn to accept the Taxable Valuation Report
(L-4046) as presented and authorize Larry D. Mead, Chairperson and Roland
Eno, Equalization Director to sign. On roll call: Ayes: Nellist, Mead, Pacella,
Milburn, Smolarz. Nays: None. Motion carried.
13. Moved by Pacella, seconded by Nellist to approve letter in support of the
Commission on Aging in their efforts to secure grant funding for their
programs and authorize Larry D. Mead, Chairman to sign. On roll call: Ayes:
Smolarz, Mead, Nellist, Milburn, Pacella. Nays: None. Motion carried.
John Meyer introduced Pioneer Construction Representatives.
Larry Mead discussed the Health Department smoking issue.
14. Moved by Pacella, seconded by Milburn to adjourn meeting. On roll call: Ayes:
Nellist, Smolarz, Mead, Milburn, Pacella. Nays: None. Motion carried.
____________________________ ____________________________
Larry D. Mead, Chairman Ann M. Bonk,